PART ONE I:

Name and Head Office of the Association:

Article 1: The name of the association is “Turkish Gastroenterology Association”.

Article 2: The head office of the association is located at the following address; Mustafa Kemal Mah. 2126. Sokak No: 6/9 Kolbay İş Merkezi C Blok Çankaya Ankara

Article 3: The association shall open up branch offices in other provinces.

Subject and Aim of the Association:

Article 4: Turkish Gastroenterology Association is an association which operates to protect the rights and interests of the gastroenterologists in Turkey.

Turkish Gastroenterology Association aims to provide the highest level of health service nationwide with its works in the field of education, research, patient care and public health regarding its area of expertise.

The association also aims to develop solidarity and provide the highest level of information exchange among gastroenterologists, keeping track of all advances in the field of gastroenterology.

Public-oriented activities and public good shall be the priority of the association. When working towards the aims of the association, the association collaborates with all public and private institutions, real and legal entities and voluntary institutions, receives support from them and support them. Provided that it gets the necessary permission, it shall cooperate with the institutions abroad.

Fields and Types of Work and Fields of Activity to be carried out by the Association to Accomplish the Objectives:

Article 5: This to certify that the following activities shall be carried out in order to accomplish the objectives of the association pursuant to Article 4 of the present charter:
a. It collaborates with the other expert and scientific associations, foundations, and non-governmental organizations related to gastroenterology.
b. It holds scientific meetings such as conferences, congresses, seminars and postgraduate courses within the scope of “Continuous Medical Education and Training” across the country to better train physicians, nurses, technicians in the field of Gastroenterology and those working in the other associated fields of medicine. Operating rules of such meetings are determined in line with a guideline set by the Board of Directors.
c. It publishes periodicals and non-periodicals.
d. It provides moral and material support for scientific
works in the field of gastroenterology.
e. When necessary and under favorable conditions, it can determine the capable physicians t
o be trained in the existing and newly-developing topics and practices of gastroenterology and grant scholarships to provide them with advanced education and training at home or abroad.
f. The association can acquire properties such as premises where it can continue its works, offer scientific and socials services to its members and which consist of halls to hold scientific meetings that are equipped with facilities such as a library, email, internet for its members to use.
g.Turkish Gastroenterology Association
providesassistancefor the establishment of institutions such as hospitals, dispensaries and polyclinics rendering service to public health and all parts of the society, or it actively starts and runs them. Also, it can open a club etc. for social purposes.
h.The board of directors forms scientific
workgroups, a professional competence committee and other committees in the fields deemed suitable considering the requirements of the country and the era and supports their works.
i. If deemed necessary to fulfill an objective, it can establish a foundation or a federation, and collaborates with the already existing foundations or federations.
j. If deemed necessary to accomplish an objective, without prejudice to the provisions of the “Law no5072 on the Relations of Public Institutions with Associations and Foundations”, it runs joint projects with public institutions and organizations in their fields of interest.
k. It can set up commercial enterprises when necessary.

Work Capacity of the Association:

Article 6: In order to develop the objectives, the association shall be able to:
a. set up branch offices,
b. build, establish, and run facilities and enterprises,
c. accept any kind of in-cash and kind donations and voluntary services,
d.
makelegal contracts and savings of any kind,
e. cooperate with international institutions working
for the same objective, support each other, and become of member of them provided that it gets necessary permissions.


PART II:

Member Types, Membership Requirements, and Membership Procedures:

Article 7: The head office of the Turkish Gastroenterology Association has 2 types of memberships as full memberships and honorary memberships. Branch offices can only have full members. The definitions and requirements of membership shall be as follows:

A. General terms and conditions:
1. To have
judicial capacity and adapt the aims and principles of the association and accept working accordingly.
2. Not to be subject to a permanent and temporary deprivation or restriction of rights stated in the Law on Associations numbered5253 and the Turkish Civil Code.
3. Not to be convicted of heavy imprisonment and infamous crimes or of the establishing and running associations prohibited by the law on associations.

B. Special terms and conditions:
a. Full member:

1. To have received the title of gastroenterologist by meeting the requirements
stated in the legislation.
2. To have filled in the entry form prepared by the board of directors. b. Honorary member: 1. Assistants and Residents minoring in Gastroenterology; 2. Researchers, physicians, other health workers and managers who are at least university graduates and work in the fields related to gastroenterology (specialists, assistants and residents in the fields of gastroenterology surgery, pediatric gastroenterology, radiology, intensive care, pathology, internal diseases, infection diseases, anesthesiology, public health, biostatistics etc. );
3.Honorary membership shall be conferred upon the individuals who have provided great services and contributions to the association and given
in cash and kind donations. Honorary members shall be exempt from the payment of dues. They shall attend the General Assembly as listeners, but they shall not vote and be elected to the committees of the association. They shall only be elected for the commissions and committees to benefit from their works and support upon the decision of the board of directors.
4. As of the date the present charter has been put into effect, those who are members of the general assembly of the head office but not a
gastroenterologist in accordance with the previous charter shall be excluded from the full membership and become honorary members.
5. Those who are still members of the Turkish Gastroenterology Association but not a gastroenterologist shall be excluded from the full membership and become honorary members.

Article 8: The annual fee of the association is 20 TL (Twenty Turkish Liras). No entrance fee shall be received from the new members.

Article 9: Those who want to be a member of the association shall fill in the entry form issued by the board of directors and apply to the Head Office. Membership applications shall be decided upon by the board of directors within 30 days at the latest and the applicant shall be notified in writing about the decision.

Article 10: Those who no longer want to be members can leave membership following a written notification of their request to the board of directors. When the notice of resignation reaches the board of directors, members shall be deemed to have left the membership without any further notification. Resignation from membership shall not cancel the debts of the member.

Article 11: The membership of the association shall be terminated pursuant to the decision of the central board of directors in case of the following situations:
a. Death,
b. Losing the right to exercise civil rights and remain a member of the association.
c. Those who do not abide by the charter of the association and the decisions of the central general assembly and board of directors, those who acts without dignity,those who cause conflicts among the members, those who involve in political and ideological discussions and make propaganda, those who cause trouble regarding rights and duties of the general assembly and executives and prevent them from working,those who use the association for their own interests, those who discredit the dignity, honor and service concept of the profession of medicine shall be referred to the central disciplinary board upon the decision of the central board of directors. These members shall be excluded from membership with the proposal of the central disciplinary board and decision of the central board of directors.

Article 12: The member excluded from the membership with the decision of the central board of directors shall have the right to object to the decision in writing in the first central general assembly meeting to be held. The central general assembly shall put the issue first on the agenda and discuss it upon the written objection of the excluded member. The written objection shall be read and the member shall be listened. The issue shall be put to the vote of the central general assembly. The decision of the central general assembly shall be final. Members who are excluded in this way shall not become members again.

Article 13: Members who do not pay their dues and debts shall be given a written notification by the board of directors and they shall be given 30 days to pay their debts. The membership of those who do not pay their debts within the given time without a justifiable reason shall be terminated and they shall be notified of the termination through a registered mail. The member whose registration is canceled shall have to right to object to the general assembly following the receipt of notification. The decision taken by the general assembly with a quorum of 60% shall be final.

Article 14: Members shall have equal rights. No member shall be discriminated against on the grounds of race, language, religion and political view. No privileges shall be granted to any members. Each member shall have one vote in the relevant general assembly. Members shall vote in person. Voting by proxy shall not be allowed.


PART III:

Bodies of the Association:

Article 15. Bodies of the Association are as follows:

a. Central General Assembly
b. Central Board of Directors
c. Central Supervisory Board
d. Central Disciplinary Board

Central General Assembly

Article 16: The central general assembly is the supreme decision-making and supervisory organ. It shall consist of the full members of the association. The honorary members shall be allowed to attend the general assembly, but they shall not cast a vote and be elected to the bodies of the association.

Article 17: The central general assembly shall convene once every two years in the month of October in the congress venue if a national congress is held, but in a place, on a date and at a time specified by the central board of directors in Ankara if a congress is not held. The call for the meeting shall be issued by the central board of directors. If deemed necessary by the central supervisory board or board of directors, or upon the written request of the 1/5 of the full members of the association, it shall be obligatory to call the central general assembly for a meeting within 30 days. If the central board of directors fails to fulfill this duty, the central supervisory board or one of those requesting the meeting shall have the right to go to the Civil Court of Peace of the district.

The place, date, time and agenda of the meeting shall be announced to the members 15 days before the meeting by the central Board of Directors. The way of the announcement shall be determined by the central board of directors. If a majority is not reached, the place, date and time of the second meeting shall be specified as well. The time between the first and second meeting shall not be less than seven days and more than sixty days.

If the meeting is adjourned for a reason other than the presence of the majority, the members shall be informed of the situation with the reasons for adjournment in accordance with the same procedures used to call for the first meeting. The second meeting shall have to be held within six months at the latest. The members shall be called again for the second meeting in accordance with the principles stated in the first paragraph. The central general assembly meeting shall not be adjourned more than once.

Article 18: If the central General Assembly meetings are held as a national congress, it shall be held at the venue of the congress; if no congress is held, then it shall be held in Ankara, where the head office is located.

Meeting Procedures:

Article 19: The central General Assembly shall convene with the presence of absolute majority of the rightful members, and in case of amendment to the charter and termination of the association, 2/3 of the members shall be present at the meeting. In case the quorum is not reached and the meeting is adjourned, no quorum shall be required for the second meeting.

However, the number of the members attending this meeting shall not be twice less than the total number of the members of the central board of directors and the supervisory board.

The list of the members who are entitled to attend the central General Assembly shall be present at the meeting venue. The official ID cards of the members to attend the meeting shall be controlled by the members of the central Board of Directors or those to be assigned by the central Board of Directors. The members shall go into the venue putting a signature next to their names in the list prepared by the Central Board of Directors.

If the quorum is present at the meeting, it shall be stated in the minutes, and the meeting shall be opened by the chairman of the central board of directors or a member appointed by the chairman. Minutes shall be taken by the Board of Directors in case the quorum is not present.

After the opening of the meeting, a council chairman shall be elected to preside over the meeting and a council committee shall be formed with enough number of deputy chairmen and secretaries.

In the voting for the election of the bodies of the association, the members who cast a vote shall present their IDs to the council committee and put a signature next to their names in the list prepared. Council chairman shall be responsible for the management and safety of the assembly.

In the central General Assembly, only the items put on the agenda shall be discussed. However, the issues which are notified in written form by the 1/10 members present at the meeting shall be compulsory to be put on the agenda and discussed.

Each member in the General Assembly has only one vote; members shall vote in person. Honorary members shall join the General Assembly meetings, but they shall not cast a vote.

The issues discussed and decisions taken at the meeting shall be written on minutes and they shall be undersigned by the council chairman and the secretaries. At the end of the meeting, the minutes and the other documents shall be submitted to the chairman of the board of directors. The chairman of the central Board of Directors shall be responsible for the protection and submission of these documents to the newly elected central Board of Directors within seven days.

Voting and Decision-making Procedures of the Central General Assembly:

Article 20: Unless otherwise stated by the central general assembly, the central board of directors shall be elected by secret ballot and the votes shall be counted openly, whereas the decisions about the other issues shall be taken by open ballot.Secret votes are those collected after the papers or ballot papers sealed by the chairman of the meeting are put into an empty box by the members when they cast a vote and counted openly after the close of the voting period. In open ballot,the method to be determined by the council chairman of the Central General Assembly shall be applied. The decisions of the Central General Assembly shall be taken by absolute majority of the members present at the meeting. The decisions about the amendment to the charter and termination of the association shall be taken by the favorable vote of the two-thirds of the members present at the meeting.

Duties and Powers of the Central General Assembly:

Article 21: The following issues shall be discussed and settled by the central general assembly:
1. Election of the bodies of the association.
2. Amendment of the charter of the association.
3. Discussion of the reports of the Central Board of Directors and Supervisory Board and discharge to board of directors.
4. Approval of the budget prepared by the Board of Directors without any changes or with some changes.
5. Purchase of the estates necessary for the association or authorization of the board of directors regarding the sale of the existing estates.
6. Investigation of the guidelines to be issued by the central board of directors regarding the activities of the association and approval of them with or without changes.
7. Participation of the association in the federation or dissolution of the association.
10. Establishment of a foundation by the association.
11. Termination of the association.
12. Deciding on the opening and closing of the branch and representative offices.
13. Consideration of the other proposals of the central board of directors and making decisions about them.
14. Fulfillment of the other responsibilities set forth in the legislation by the central general assembly.

The central general assembly shall be entitled to supervise the other bodies of the association and dismiss them on reasonable grounds. The central general assembly shall have the final decision about the admission to and termination of the membership. As the supreme body of the association, it shall engage in the activities not delegated to the other bodies of the association and exercise power.

Central Board of Directors:

Establishment:

Article 22: The central board of directors shall be elected by the Central General Assembly as seven full and seven associate members. The central board of directors shall conduct a secret ballot to determine the distribution of the duties which requires a chairman, a vice chairman, a secretary and an accounting officer and three members to carry out the activities of the association in the first meeting following the election. The central board of directors can be called for a meeting at any time provided that all the members are notified and that it is held once every two months at the latest. It shall convene if one more than half of the total number of the members is present. Decisions shall be taken with the absolute majority of the total number of the members present at the meeting. If there happens to be a vacancy for the full membership of the central board of directors due to resignation or any other reasons, associate members shall be called for duty according to their order in the list by votes. The former members of the central board of directors shall become a candidate again. However, the chairman shall not preside over the board for more than two terms, and a member shall only be elected for three terms.

Duties and Powers:

Article 23: The duties and powers of the Central Board of Directors shall be as follows:
1. To represent the association or authorize one or more members regarding the issue, and to hire a solicitor to protect the rights of the association.
2. To carry out the transactions regarding incomes and expenditures of the association and prepare the budget for the next period and submit it to the general assembly for approval.
3. To prepare the guidelines related to the activities of the association, and submit them to the general assembly for approval.
4. To open new sections in the budget by making transfers among the sections of the budget of the association and collect revenues on behalf of the association by the power vested by the central general assembly.
5. To purchase estates, sell estates and assets of the association, construct buildings or facilities, buy government bonds and treasury bills or purchase any kind of securities with the authorization of the Central General Assembly.
6. To sign a rental agreement, to rent the real estates of the association, to establish lien, mortgage or real rights in favor of the association
7. To make any kind of decisions to fulfill the objectives of the association and to perform the decision.
8. At the end of each activity year, to prepare the report explaining the annual financial statement and activities of the board of directors of the association and submit it to the supervisory board.
9. To keep the books stated in the law and guidelines on associations.
10. To notify a local administrative authority within 10 days in case of admission of a foreign national to the association.
11. To make decisions about admission to or termination of memberships.
12. To present awards such as a plaque, certificate of appreciation, cash prize, medal or scholarship or name giving to those who extraordinarily provide financial and moral support or make donations and to local and foreign members and guests who provide scientific contributions in the scientific meetings of the association and those who do valuable scientific research.
13. To control, coordinate and lead the activities of the board of directors of the branch offices.
14. To issue the official journal of the association, THE TURKISH JOURNAL OF GASTROENTEROLOGY.
15. To exercise the other powers specified in the law and charter.

Formation, Duties, and Powers of the Central Supervisory Board:
Article 24:
The central supervisory board shall be elected by the central general assembly as three full members and three associate members. In case of a vacancy in the full membership of the central supervisory board due to resignation or any other reasons, it shall be obligatory to call the associate members for duty according to the majority of the votes cast by the general assembly of the association. The board shall hold its first meeting within seven days following the election and elect a chairman. It shall carry out supervision when needed with an interval of six months and submit a copy of the report to the board of directors. The central supervisory board shall inspect any kind of possessionsof the central board of directors but it shall not intervene in.It shall submit the inspection report to the central board of directors 10 days before the general assembly at the latest and this report shall be presented to the general assembly of the association. During the inspection, it shall have the right to hold an extraordinary general assembly meeting when it detectsactivities against the law, guidelines and charter of the association.

Formation, Duties and Powers of the Central Disciplinary Board:
Article 25:
1. It shall consist of 3 full and 3 associate members elected by secret ballot for a period of two years by the general assembly of the association.
2. In order to be elected to the central disciplinary board, one shall be a full member of the Turkish Gastroenterology Association, have an experience of 15 years as a gastroenterologist, not be given any penalties regarding the professional practices by the institution they work for or by a professional association, or not have any penalties or punishment by the jurisdictiondue to infamous crimes.
3. The central disciplinary board shall convene within 7 days following their election by the general assembly and elect a chairman among themselves.
4. The favorable vote of 2/3 of the members shall be attained for the decisionsof the central disciplinary board.
5. When deemed necessary by the Law on Associations, it shall conduct disciplinaryproceedings for which they are assigned by the board of directors. It shall submit a written report of the result of the proceeding to the board of directors for the necessary action to be taken.
6. The warnings and reprimands given by the central disciplinary board shall be directly carried out by the central board of directors. Exclusion from the membership of the association shall be submitted to the approval of the central general assembly.

Formation and Function of the Branch Offices:
Article 26: Branch offices are established by a founding board of 5 persons appointed by the central board of directors in a district with one or more than one cities where there are at least 25 full members of the Turkish Gastroenterology Association in order to operate in line with the objectives of the association. Founders shall reside in that region. Branches have to accept the charter of the Turkish Gastroenterology Association as it is. Only the location and address of the branch office shall be subject to change.

Article 27: The branches to be opened shall function under the central board of directors in conformity with the present charter, or the charter to be issued later and bylaws. The head office shall have the authority to inspect these branch offices. The head office can inspect the branches with one or more than one members appointed by the board of directors and dismiss the board of directors of the branch upon the decision of the general assembly taken with the absolute majority.

Article 28: The name of the branch offices shall be …………. Branch of the Turkish Gastroenterology Association.

Article 29: The branch offices shall be directed by means of their own resources and in accordance with the provisions of the present charter; however, the head office can provide moral and material support for the activities regarding the fulfillment of the objectives of the charter. The branch offices shall support the activities launched by the head office and any opportunity upon the suggestion of the head office through campaigns morally and materially. Branch offices shall be responsible for their financial savings before the law. The head office shall not be responsible for the savings of the branch offices.

Article 30: Branch offices shall be obliged to collaborate and cooperate with the central board of directors regarding the fulfillment of the annual working plan. The activities of the branches within the general working program shall be local. The board of directors of the branch offices shall not act and carry out activities in a way to bind another branch or the head office.

Article 31: Members shall be registered to only one branch office. In case of a change of a region, the branch board of directors of the new region shall be informed of the member’s registration receipt, subscription fees and position.

Article 32: Branch offices shall present their member lists to the head office in writing every six months. In case of the resignation of memberships due to various reasons, the branch board of directors shall report the resignation in writing to the head office to be submitted to the central board of directors.

Article 33: When a branch office cannot meet the required number of members (when it is less than twenty five members), this shall be reported to the central general assembly. The central general assembly shall decide to close the branch office and notify the branch board of directors. The branch board of directors shall perform the decision of closure in accordance with the current laws. The members of the branches closed due to the inadequate number of members can become members of a branch of the nearest city if they like.

Bodies of the Branch Offices:
Article 34:
The branches shall consist of the following bodies:
1. General Assembly of the Branch Office
2. Board of Directors of the Branch Office
3. Supervisory Board of the Branch Office

Article 35: The general assembly of the branch office shall convene by the participation of the majority of the registered members. The issues regarding the general assembly meeting of the branch shall take place within the framework of the terms and conditions specified in the part of the head office of the present charter. General assemblies of the branches shall convene at least 60 days before the central general assemblies, and the result shall be submitted in writing to the head office. An investigation shall be launched for the branches that do not hold their general assemblies on time. General assemblies of the branches shall be obliged to finish their ordinary meetings 60 days before the central general assembly meeting.

Article 36: The board of directors of the branch office shall consist of 5 full and 5 associate members elected by secret ballot for a period of two years by the branch general assembly. The board of directors of the branch shall hold its meeting within seven days following the election of the board. They shall elect a chairman, a secretary and an accounting officer among their members.

Article 37: The supervisory board of the branch office shall be made up of 3 full and 3 associate members elected by secret ballot by the board of directors of the branch office. Article 38: The procedures applied in the central bodies and activities of the association shall be valid for the branch offices and their bodies as well.


PART IV:

Sources of Income of the Association

Article 39: Sources of income of the association shall include:
1. Membership fees.
2. Donations and aids by real and legal entities and foundations.
3. Revenues earned from balls, trips, entertainment, shows, concerts, sports competitions, conferences, congresses and publications organized by the association.
4. Revenues collected from the organization of lotteries by the association.
5. Revenues from the estates and assets of the association.

Article 40: The association shall not accept financial aid from political parties and their affiliated bodies or employees or employers’ professional institutions by any means.

Article 41: The income and annual incomes of the branch offices shall belong to themselves. A portion of their budget shall be allocated to aid the head office. This portion shall not be less than 1/5 of the budget.


PART V:

Miscellaneous Provisions:

Internal Audit of the Association

Article 42: The internal audit can be carried out by the general assembly, board of directors, and supervisory board. It can also be done by independent auditing institutions. Auditing by the general assembly, board of directors or independent auditing institutions shall not remove the obligation of the supervisory board.
The supervisory board shall make an audit once every year at the latest. The general assembly or board of directors can make an audit if deemed appropriate or employ an independent institution to make an audit.

Borrowing Procedures of the Association

Article 43: In order to accomplish the objectives and carry out the activities of the association, if deemed necessary, the association can borrow funds upon the decision of the board of directors. Such borrowing can be in the form of a purchase of goods and services on credit or in cash. However, such borrowing shall not exceed the income sources of the association and shall not cause the association to have difficulty in repayment.

Amendment to the Charter and Termination of the Association

Article 44: This main charter shall only be amended with the favorable vote of two-thirds ( 2/3) of the members. Branch offices can change the residential addresses stated in the charter.

Termination of the Association:

Article 45: Other than the terms of termination set forth in the law on associations, the decision for termination shall be taken with the favorable vote of two-thirds (2/3) of the members in a meeting to be held with two-thirds ( 2/3) of the members. In case a majority of votes is not attained in the first meeting, no majority shall be required in the second meeting, the favorable votes of 2/3 members shall be necessary for the decision to be taken. If the association is terminated, the general assembly which decides on the termination shall transfer the estates, money, receivables of the association to another relevant professional association and decide about those who shall carry out the transfer and liquidation.

Branch Offices That Are Closed

Article 46: The books, logs, estates and assets and money of a branch office closed due to any reasons shall be submitted to the head office. The submission shall be carried out by the last board of directors of the branch. If a new branch office is established in the same place, these estates and assets shall be transferred to the new branch.

Article 47: For the situations not mentioned in the present charter, the existing or emerging guidelines on the Law on Associations shall be applied.

Article 48: The members of the Board of Directors in charge during the Extraordinary General Assembly dated 23-10-2016, in which the charter was amended and their duties are as follows:

Chairman: Prof. Dr. Serhat Bor
Vice Chairman: Prof. Dr. Kadir Bal
General Secretary: Prof. Dr. Birol Özer
Accounting officer: Prof. Dr. Orhan Sezgin
Member: Prof. Dr. Hale Akpınar
Member: Prof. Dr. Murat Törüner
Member: Prof. Dr. Necati Örmeci

Article 49: The association was founded by the following members in 1959:

Prof. Dr. Zafer Paykoç
Prof. Dr. Hamdi Aktan
Prof. Dr. Recai Ergüder
Prof. Dr. Selahattin Koloğlu
Prof. Dr. Hilmi Akın
Prof. Dr. Naci Ayral
Prof. Dr. Namık Kemal Menteş
Dr. Ahmet İhsan Aksan
Dr. Alaaddin Erkmen
Dr. Nurettin Aruman
Dr. Fevzi Aybers